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Xiox Summa Pro™ |
Call Accounting System
The Xiox Summa Pro call-accounting system is a stand-alone product for budget and economy properties in the hospitality industry. Using the latest stand-alone call accounting technology, the system enables smaller hotels to afford the revenue-producing benefits of call-accounting systems such as accurate tracking and billing of guest calls plus separate billing for administrative extensions. With a four line display, the Xiox Summa Pro offers easy prompting and descriptive problem identification and requires little training to use.
Supported by a money-back guarantee, Xiox Summa Pro is a simple, easy-to-operate product that provides basic call-accounting functionality. Practical features include:
- Compact and lightweight design requires little front-desk space
- Credit limit feature keeps tabs on cash-paying guests
- Quick buttons for fast reporting:
- One-step check out
- Current call report
- Credit limit
- Night audit report
- Trunk report
- Compliance with new North American Numbering Plan (NANT) changes ensures accurate rating of guests' calls
- Manual addition of interim area codes and prefixes between updates provides accurate costing of calls
- Customized mark ups, surcharges and discounts enable hotels owners to offer and administer special incentives to groups or corporations
- Special department codes for client bill back address special situations, such as conventions, and allow a hotel manager to provide one consolidated bill for multiple guests within one party
- 14,000 call record storage capacity
- Two serial ports and one parallel port allowing use of low cost PC printers which are less expensive and four to five times faster than serial printers.
- Full alphanumeric keypad for custom reports
Xiox Summa Pro is designed for economy and budget properties, and can accommodate up to 500 extensions. It is ideal for smaller hotels with cash-paying customers.
Xiox Summa Pro collects and processes data on outgoing calls from any PBX or key system with Station Message Detail Recording (SMDR). Once captured, call records are priced and become immediately available for guest bill back via a simple report or through an interface to a Property Management System (PMS).
A distinctive feature of the unit, the Xiox Summa Pro provides a parallel port for the printer connection. Parallel printers are less expensive and four to five times faster than serial printers.
Credit limit with alarm and printout: Provides protection against telephone abuse by setting a limit for guest usage. Summa Pro sounds an alarm and prints a message when the credit limit is exceeded. Using a one-touch quick button, system users can generate a report that provides a list of rooms with credit limits along with the available balance. 'Me Credit Limit Report provides an easy way for hotel managers with cash-paying customers to monitor phone credit accounts and prompt guests for additional deposits when necessary.
System alarms: All system alarms are audible, printed and displayed on-screen.
- 911: Alerts front desk of any room that dials 91 1.
- SMDR: Alerts front desk if Xiox Summa Pro is not receiving SMDR from the phone system.
- PMS: Alerts front desk if the PMS is not responding to the Summa Pro.
- Credit: Alerts front desk when a credit limit is exceeded for a room.
- Printer: Alerts front desk when printer is not responding to the Summa Pro
Automatic printing of nightly and monthly reports: Generates custom, nightly or monthly reports at a specified time which enables hotel personnel to perform simple, yet essential, tasks for reconciliation of telephone costs, revenue and profit
PMS interface: Posts calls automatically to a property management system with a HOBIC or compressed output for consolidated billing.
Department billing for control of phone usage: Provides a way to control telephone expenses of hotel employees. Summa Pro lets users assign a department code to employees in order to track and supervise telephone usage.
Interim area code addition: Allows hotel managers to add up to twenty five new area codes and prefixes between regular system updates. Summa Pro is specifically designed to handle the influx of new NANP area codes that may occur between tariff updates.
Problem identification: Provides up to four lines of informative LCD readout and prompts users for a response.
Exception reporting: Allows users to create customized Summa Pro reports based on extension, date, time, price of call, area code, call type, length of call and default priced calls.
Trunk reporting: Provides detailed reports for individual trunks for easy phone bill reconciliation.
Credit card and O+ commission reports: Prepares detailed or summary reports to track credit card and equal access calls. Summa Pro can also generate a commission report for all O+ calls placed from the property.
- 14,000 call record storage
- 500 extensions (five-digit length)
- 30 departments
- 60 trunks
- Four-line LCD display with twenty characters per line
- Full alphanumeric keypad
- Parallel or RS-232C serial printer interface
- RS-232C interface for PBX systems with SMDR
- RS-232C interface with full handshake capability for PMS systems
- Ten year battery backup of calls
- Date/time clock
- Cabinet dimensions: length: 9", width: 5", height: 3"
- 9" x 5" area of counter or desktop
- Dedicated three-pronged outlet within six feet of the Xiox Summa Pro
- SMDR cable to connect the Xiox Summa Pro to the PBX's SMDR port